However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. Students' Union UCL is an organisation that exists to make more happen. hbbd```b``K@$Xa7X)"+! Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. HPpuVru0 It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. You can find further details in UCL's Self-Certification Policy. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. Take a look in your student handbook to find the extenuating circumstance procedure. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Sport is for everyone, and well help you find your level. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. However, you have the right to appeal your results via theAcademic Appeals Procedure. b`bd`a`%iHg`> Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. Self-certified EC claims must be submitted before the assessment deadline/date. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Source: Shutterstock. Help us make this site better by telling us what you think about this page, University of East London You must submit your evidence within FOUR WEEKS of submitting your EC. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. /Tx BMC Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Third-year student, Iris, recently received an emergency grant, hear what the process was like . For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. You will usually find this in your Handbook, or ask yourDepartmentalTutor. Our events are designed to help you meet people, try new things and have fun. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. /Tx BMC EMC Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. You can find a guide to submitting your claim on Portico on the UCL website. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. EMC You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. A decision cannot be made until your evidence is received. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. If the student has a two-week EC extension approved the new deadline will be 22/5/23. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. Deadlines for Geography modules are available from the Moodle pages for each module. wide range of UCL support services are available for you, too. We are not able to process ECs or respond to queries that are submtited by non-IOE students. But you cannot self-certify once the exam has started; you must provide evidence. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Applying for an EC using self-certification. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Victim of crime :Police/crime report - a crime number alone isnotacceptable. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. ECs are designed for emergencies. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. See Section 2.9: If you miss the deadline for EC claims. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. butler county election office phone number / . If you do not submit the requested evidence, your claim will normally be rejected. If you submit your essays online, chances are your extenuating circumstances form will also be online. You can find a guide to submitting your claim on Portico on the UCL website. We are improving our three campuses for people to study, work and live. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ /Tx BMC Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream What qualifies for extenuating circumstances? If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. Source: Shutterstock This could be: More about Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. HA Read about our Research Excellence Framework submissions and results. The source should always be stated below the table/figure. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). Appendices should be kept to a minimum and should not be used to get round the word limit. /Tx BMC Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. References in the text should be in the author/date (Harvard) format. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. See also Extenuating Circumstances and Reasonable Adjustments (section 10). For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. After that, it is your work, and we normally see it only in our capacity as examiners. Your evidence will need to cover the full period for which you are requesting mitigation. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. No. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). Source: Kyle Loftus/Unslash. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. We've made the process as easy as possible for you - but don't just take our word for it. All coursework should be submitted by 12.00 noon on the stated deadline. You should be informed of the mitigation decision within one week of the EC Panelmeeting. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. All Extenuating Circumstances claims must now be submitted on Portico. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. Extension approved? You must proof-read and correct all errors. %%EOF Well keep you active in a way that works for you. ECs are designed for emergencies. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. If you had a SoRA extension, please state the date after the SoRA extension was granted. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream We may be able to support you better through, Submit your EC application as soon as possible. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. Lead your club, society and the whole Students' Union Nominate Now . i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Work will not be accepted by email. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. Letter from your doctor or medical practitioner). If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. EMC SeeSection 1.5: Providing Supporting Evidence. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Your EC will only be validated on receipt and evaluation of your evidence. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Where a student has a SoRA, extensions will be granted from the adjusted deadline. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. But life isnt always easy. This will come into effect for 2024 applications (i.e. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances You can find information about the Extenuating Circumstances procedure in your student handbook. Family emergency while studying abroad? endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Please be patient. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. We may be able to support you better through the wider Student Support Framework. You will also be notified of the outcome of your claim via Portico. EMC We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. dissertations refer to the dissertation handbook for specific guidance). If your ECs are submitted late, your evidence should help to explain the delay. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. We are committed to providing extensions to these important partners in the application process as well should the need arise. Although we encourage you to discuss coursework with others, the final product must be your own work. HPpuVru0 PREPARE. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. It is your responsibility to ensure that the work is submitted on time. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. You should receive a response withinone week of submitting the request for review. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Bereavement: You will be required to provide a death certificate. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade.
Sample Petition For Removal Of Personal Representative, Pita Street Food Nutrition, Why Is Shenandoah Woods Warminster Pa Abandoned, Alligators In Pat Mayse Lake, Articles H